- Summer Housing and Facilities License Agreement*: 90 days prior to group arrival
- 10% Room Deposit: 90 days prior to group arrival
- Classroom/Meeting Space Reservation Requests: 90 days prior to group arrival
- Proof of Liability Insurance*: 45 days prior to group arrival
- Participant Roster: 14 days prior to group arrival
- Floor Charts: 14 days prior to group arrival
- 40% Room Deposit: 14 days prior to group arrival
- Confirmed Number: 14 days prior to group arrival
- Confirmation Information Sheet: 14 days prior to group arrival
- Swimming Pool/BBQ Area Reservations: 14 days prior to group arrival
- Itinerary: 14 days prior to arrival
- Final Count (within 10% of Confirmed number): 5 days prior to group arrival
- Final Payment: due at check-out
*Group may not check-in to University Courtyard facilities without submitting these items. If group leader fails to submit other items by deadline dates, they must submit prior to check-in and the check-in process may take several hours.
Group should be sure to review all materials from University Courtyard including: proposal, preliminary request form, confirmation letter, summer policies and Summer Housing and Facilities License Agreement. Any questions or concerns can be directed to your assigned Summer Conference Supervisor (after April 1) at 559.278.8377 or to Alexis at 559.278-4705.