Summer Conference Deadlines

Summer Housing and Facilities License Agreement*: 90 days prior to group arrival
10% Room Deposit: 90 days prior to group arrival
Classroom/Meeting Space Reservation Requests: 90 days prior to group arrival
Proof of Liability Insurance*: 45 days prior to group arrival
Participant Roster: 14 days prior to group arrival
Floor Charts: 14 days prior to group arrival
40% Room Deposit: 14 days prior to group arrival
Confirmed Number: 14 days prior to group arrival
Confirmation Information Sheet: 14 days prior to group arrival
Swimming Pool/BBQ Area Reservations: 14 days prior to group arrival
Itinerary: 14 days prior to arrival
Final Count (within 10% of Confirmed number): 5 days prior to group arrival
Final Payment: due at check-out

*Group may not check-in to University Courtyard facilities without submitting these items. If group leader fails to submit other items by deadline dates, they must submit prior to check-in and the check-in process may take several hours.

Group should be sure to review all materials from University Courtyard including: proposal, preliminary request form, confirmation letter, summer policies and Summer Housing and Facilities License Agreement. Any questions or concerns can be directed to your assigned Summer Conference Supervisor (after April 1) at 559.278.8377 or to Abbey Deniston at 559.278-4705.