Payment

All payments must be made in U.S. Dollars and drawn on a U.S. Bank.
   

Room Charges:

Invoices and statements are mailed to the person who signed the Preliminary Request Form and reflect the following charges: 10% (20% for new groups) deposit of room charges is required when submitting “Summer Housing Facilities License Agreement” to hold your group’s reservation.  The 10% (20% for new groups) deposit is calculated on the group reservation number submitted on the Preliminary Request Form.

40% (50% for new groups) deposit of room charges is required two weeks prior to group’s arrival date.  The 40% (50% for new groups) calculation is based on the number of beds reserved by the group.  The invoice is mailed to the person who signed the Preliminary Request Form.

Final payment is due following check-out.  The final invoice provided will be for the remaining 50% (30% for new groups) and include charges for the guaranteed or actual number of guests, whichever is greater.  Also included is the early check-in fee, late check-out fee, lost keys, lost linen, any additional rental or equipment charges and damages.  To obtain the entire amount owed for the group, the 10% (20%), 40% (50%) and final invoice (50% or 30%) need to be added together and any payments made subtracted.  Payment is due upon receipt of invoice.

Cancellation:

Penalties apply if a group cancels their reservation 90 days or less prior to the group arrival date. See license agreement for more information.

Food Charges:

University Dining Services will provide invoices at the completion of the conference. Charges are calculated on the guaranteed or actual number of guests, whichever is greater.  University Dining Services requires a purchase order prior to arrival.  Questions about the purchase order request can be directed to 559.278.3904.  Full payment is expected upon receipt of invoice.

Facility Fees:

Charges and payments for use of university facilities will be provided separately and are payable upon receipt.